Export Documentation for Non EU Destinations

Shipments sent through Speed Couriers network partners to a non-EU destination will need to be accompanied by the correct export documentation, either a Proforma or Commercial Invoice, in order to clear your shipment through Customs at its destination.

Export documentation (invoices) are not required for EU countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

5 copies of the invoice, each with an original signature, must be prepared for each consignment.

The invoice must clearly identify whether it is a “proforma invoice” or “commercial invoice”; Proforma invoices are to be used for consignments that are being supplied to the consignee free of charge whilst commercial invoices are used for consignments which are being sold to the consignee.

Note that the following numbered points relate directly to the export documentation invoice template download.

1, The invoice number and date

2, The Speed Couriers network partner consignment number

3, Your company name

4, Your company address and country

5, Your contact name

6, Your telephone number

7, Your EORI (Economic Operator Registration & Identification) Number. Any enquiries regarding EORI’s should be directed to HM Revenue & Customs.

8, Certain commodities exported to the USA require the sender to register with the FDA in USA. These commodities include but are not limited to cosmetics, pharmaceutical products and non-perishable food items.  Refer to www.fda.gov for further information.  A copy of the Prior Notice must be attached to the invoice before export.

9, The name of the company you are sending your consignment to (the consignee)

10, The address and country of the consignee

11, The contact name at the consignee

12, The telephone number of the company you are sending to

13, The company registration (VAT) number, Personal ID (PID) number or EORI of the customer you are sending to. This is required to clear your shipment through Customs.

14, Number of parcels in the consignment

15, Total gross weight of the consignment in kilograms

16, Enter the Customs Commodity Code (Tariff Number) for the item you are sending alongside the description of the goods. The Customs Commodity Code dictates the amount of duty that will be applied by Customs to the goods when they arrive and is required for export and import customs clearance.

17, Full and accurate description of the goods is essential for Customs and airline security purposes. Inaccurately or poorly described consignments could be detained for further examination by Customs and so delay the delivery of the consignment.

18, Number of items for each description in box 17

19, Unit value of each item in box 17

20, The total of box 18 multiplied by box 19 20a. The total shipping/freight charge

21, Country of manufacture of your goods – list separate countries, if applicable

22, Total of box 20 and 20a

23, State the reason for export e.g. sales, samples for review.

24, Terms of delivery – “Incoterm”. Speed Couriers only accept consignments which are prepaid and the duty/tax is payable by the consignee. This is represented by the universal Incoterm “DAP” – Delivered at Place.

25, Declaration of origin.

26, Original signature, printed name, position of the person completing the invoice.

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